Birth Certificate Kenya – How to Apply, Online Application Form

A Birth certificate is certainly the most important document for anybody. It is the only identity of a newborn. Responsible parents shall get the Birth certificate of their child in Kenya as soon as possible.

As parents, it should be their first priority to get the newborn’s birth certificate. Doing it immediately after the child’s birth is the best way to avoid any problems in the future.

MotiveTo obtain a Birth Certificate
Concerned AuthorityDepartment of Civil Registration Services
Application ModeOnline & Offline
Who Can ApplyParents/Guardians of Newborn

Birth Certificate Kenya

kenya birth certificate application process

A Birth Certificate serves as proof of Kenyan citizenship and is also required for students and students applying to take their National Examinations. It is also useful when applying for a National Identification Card upon attaining the age of 18 and for a Kenyan Passport when leaving the country.

A child born in Kenya should be registered immediately or within 6 months of birth

A birth certificate is required in case of:

  1. Applying for National ID
  2. Applying for Passport
  3. Registering for Kenya Certificate of Secondary and Primary Education (KCSE & KCPE)


Depending on different scenarios, the following documents/information is required during the process of birth certificate application in Kenya.

  1. Birth Notification from the hospital of Delivery (a scanned copy is required in case of online application)
  2. Duly Filled Birth Certificate Form B4, if applying offline
  3. Parents’ proof of Identity (Scanned copies are required in case of online application)
  4. If the Child is born at home (or any other place except the hospital), the Clinic book is required.
  5. If you are applying for a late birth certificate, you must provide supporting documents like a Notification of birth, School leaving certificate, Child ID Card etc.

Note – If the parent(s) is deceased, the applicant needs to provide a death certificate

Who can Apply for Birth Certificate in Kenya

  1. Parents/Guardians of Newly born babies
  2. Rescue centres/Children’s homes taking care of the child

How to Apply for Birth Certificate in Kenya

As mentioned in the beginning, there are two scenarios of Childbirth. Either the child is born at any hospital or at home or any other place.

Depending on the place of birth, the application process differs.

Birth Certificate for Child Born at Hospital

When a child is born in a Hospital, the hospital keeps a record of the Child. The concerned Nurse or Doctor fills in the B1 form. Two copies of the B1 form are prepared.

The parents or guardians of the newborn are given the top section of the B1 form. This top section is the acknowledgement of birth Notification, also known as ABN.

Note: Make sure you are given the ABN from the Original application form which is Pink in colour.

Offline Method

You need to present this ABN along with the Birth certificate application form B4 to the District registrar of Birth and Death office or the nearest Huduma Centre. There you need to pay the fees and submit the application along with the required documents.

Here is the B4 Certificate for your better understanding:

After carefully scrutinizing the application form and supporting documents, a birth certificate will be issued.

ecitizen Birth Certificate Online Application 2023

Make sure you apply at least 30 days after the birth of the Child. This online application on ecitizen platform is acceptable for applicants below 18 years.

The online process compromises of five modules which are:

Instruction >> Application Details >> Child Details >> Parents Information >> Uploads

  • Login to the Ecitizen portal
  • Go to the “Civil Registration Department” section and click on “Get Service”
  • Click on “Current Birth Certificate”
  • Now, fill in the application form
  • Enter all required information and attach the scanned copies of the required documents
  • Make payment for the application

After this, the applicant needs to wait for the updates over SMS. As soon as there will be any update, you will be notified via SMS. Once your Birth certificate is ready, you will get an SMS directing you to collect it.

Online applications can be submitted on the E-citizen portal and will cost Ksh 180 (Application Fee Kshs 130 + Convenience Fee Kshs 50)


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Birth Certificate for Child Born at Home

Although the government educates families to give birth at hospitals for the sake of their and the child’s safety, still many babies are born at home in Kenya.

The process to obtain a birth certificate in this scenario is different.

Every mother is expected to have a clinic book that contains the details of the mother and child during the pregnancy period.

If your child was not born at the hospital, you need to Visit the Chief of the area with the Clinic book so that he can write a letter which can be then submitted to the Registrar’s office.


What are the requirements for a new birth certificate?

Key requirements are Birth notification from Hospital, Parents’ ID proofs. If the child is born at home, the Clinic book is required.

When should one apply?

It is recommended to apply for a new birth certificate after at least 30 days from the birth.

What is the most convenient way to apply?

Applying online on the ecitizen portal is the fastest and most convenient way.

How to get a birth certificate without notification?

If the applicant is not born at the hospital and doesn’t have the birth notification, in that case, the applicant’s mother needs to carry the clinic book and other relevant records to the Registrar’s office. After the evaluation of the documents, the applicant will be awarded a birth certificate.

How long does it take to get the birth certificate?

Usually, the birth certificate is made available within 10 days of application. If you applied via online mode, you will get updates via SMS.

How much fees does the applicant need to pay?

For online application, a fee of Kshs 180 shall be paid. The exact fees to be paid with the offline application will be conveyed at the centre.


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